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Thursday, March 6, 2014

Manufacturing Organization - Transactions

MANUFACTURING ORGANISATION

RAM COMPUTERS PVT LTD

1) 01.08.2013 - Ram Started a business with amount Rs.10,00,000/-

2) 01.08.2013 - Cash Deposited into ICICI Bank 4,00,000/-

3) 01.08.2013 - The Company rented a production Godown and Paid to Deposit Amount Rs. 50,000/- by Cash

4) 02.08.2013 - The Company Purchased the Following Assets by Cheque i)Computer Rs.32000/- i) Electrical Items Rs.22200 iii) Tables - Rs.60000 iv)Furnitures Rs.42000/- v)Fixed Asset 1 Rs.10000

6) 02.08.2013 - Telephone Connection - Deposit Amount :Rs.5000 by Cheque

Create a new company Ram Computers PVT LTD (Company Started Date : 01.08.2013 )
Directory : D:\data
Name : Ram Computers PVT LTD
Address : 60,Main Road,Kalugumalai,Thoothukudi District,Tamilnadu
Statutory Complaince for : India
Maintain Accounts with Inventory
Financial Year From 01.04.2013
Books Beginning from 01.08.2013
In Base Currency Information :  
Number of Decimal Places 0

After Completing the above important entries....Press CTRL + A To Accept or Press Enter again and again upto Accept Yes

 
 

Thursday, February 20, 2014

Accounting Vouchers - Part 2


ACCOUNTING VOUCHERS - EASY WAY (PART 2)

INTRODUCTION:

  • TRANSACTION TYPE 1) CASH TRANSACTIONS 2) NON CASH TRANSACTION
  • CASH TRANSACTIONS is inflow and outflow of money (Ex: Payment to telephone charges,Wishdrawal from a bank etc..
  • NON CASH TRANSACTIONS - Credit sales , Adjustment Entries,etc...
  • ACCOUNTING VOUCHERS are...
    1. CONTRA (F4) > to record transactions between cash & bank accounts only ( For Ex...Cash Deposited into Indian Bank,Cash Withdrawel from Bank Rs.1000,Inter-Bank Transactions etc...)
    2. PAYMENT (F5) > outflow of money ( Payment for salary,telephone expenses,etc..
    3. RECEIPT (F6) > inflow of money ( Received cash or cheque from buyers , Received Commission,etc...
    4. JOURNAL (F7) > non cash transaction entry ( adjustment vouchers,depreciation...)

1.Contra Voucher

ParticularsDebitCredit
Cr.Source of Amount
Dr.Destination of Amount

Amount
Amount

Before Entry :
Give the Opening Balance in Cash Ac Rs.50000
Solution:
1.Gateway of Tally9 > Accounts Info > Ledger > Single : Alter > Select Cash > > Name : Cash Under : Cash-in-Hand > Opening Balance : Enter Amount Rs.50000 > Press CTRL + A to Accept
Example 1 :
Cash Deposited into Indian Bank Rs.12000
Solution 1 (Way 1):
1.Gateway of Tally9 > Accounts Info > Ledger > Single : Create > Name : Indian Bank Under : Bank Accounts > Press CTRL + A to Accept
2.Gateway of Tally9 > Accounting Vouchers > Press F4 or Click Contra Button
(Verify : Press F12 > Use Single Entry Mode for Rcpt/Ctra/Pymt > No , Use Cr/Dr Instead of To/By During Entry > Yes)>
ParticularsDebitCredit
Cr.Cash A/c
Dr.Indian Bank A/c

12000
12000
Solution 2 (Way 2)
1.Gateway of Tally9 > A/c Voucher > Press F4 > Cr.Cash A/c Dr.(Press ALT +C > Name : Indian Bank A/c Under : Bank A/c > Press CTRL + A) > Dr.Indian Bank A/c & Type Amount in Credit Column > Press CTRL +A to Accept.

Example 2 :
Cash Deposited into SBI Bank Rs.12000
ParticularsDebitCredit
Cr.Cash A/c
Dr.SBI A/c

12000
12000

Example 3 :
Cash Withdrawen from SBI Bank Rs.2000
ParticularsDebitCredit
Cr.SBI A/c
Dr.Cash A/c

2000
2000

Example 4 :
Cheque of Rs.500 issued from SBI A/c and deposited to Indian Bank.
ParticularsDebitCredit
Cr.SBI A/c
Dr.Indian Bank A/c

500
500

Example 5 :
Cash Deposited into SBI Bank Rs.2000 and Indian Bank A/c Rs.3000
ParticularsDebitCredit
Cr.Cash A/c
Dr.SBI A/c
Dr.Indian Bank A/c

2000
3000
5000


Example 6 :
The Company withdrew Rs.6000 from the SBi bank for office use,of which Rs.2000 was advanced to the petty cashier.
ParticularsDebitCredit
Cr.SBI A/c
Dr.Cash A/c
Dr.Petty Cash A/c

3000
2000
6000

Note : Petty cash A/c > Under : Cash-in-Hand.

2.Payment Voucher

ParticularsDebitCredit
Dr.Expenses,Receiver Name
Dr.Cash/Bank A/c

Amount
Amount
Example 1 :
Payment for Advertisement Expenses Rs.2000
ParticularsDebitCredit
Dr.Advertisement Expenses A/c
Cr.Cash A/c
2000
2000
Note :
i) Advertisement Expenses > Under : Indirect Expenses
ii) At the Time of Payment Voucher Entry : Please Check Follows
Press F12 >
1)Use Cr/Dr Instead of To/By During Entry : Yes.
2)Use Single Enty Mode for Pymt/Rcpt/Ctra : No
3)Use Payment As Contra :Yes
4)Skip Date Field in Create Mode (Faster Entry) : Yes
5)Warn on Nagetive Balance : Yes
6)Show Ledger Current Balance :Yes
For Example :
Cr.Cash A/c
   Cur Bal:5000 Dr.

Example 2 :
The Company Applied for Telephone Connection.A Security Deposit paid for Rs.2400.
ParticularsDebitCredit
Dr.Security Deposits(TelePhone)
Cr.Indian Bank A/c
2400
2400
Note :
i) Security Deposit(TelePhone) > Under : Security Deposit(Telephone)
Coming Soon ............

FLOW CHART OF ACCOUNTS FOR TALLY9


FLOW CHART OF ACCOUNTS

INTRODUCTION:

Type of Accounts
Personal A/c Real A/c Nominal A/c
|||
Name or Bank Name Goods & Fixed AssetsExpenses & Losses
|||
Capital A/c,Bank A/c,Ravi A/c,Supplier A/c,Customer A/c Etc.. Cash A/c , Furniture A/c,Purchase A/c , Cash Sales A/c,Credit Sales A/c,Computer A/c,Machinery Purchase A/c , Etc....Rent Paid ,Salary Paid , Wages A/c , Fees Received ,Depreciation A/c , Etc..
|||
(Dr). Debit the Receiver
(Cr.) Credit The Giver
(Dr). Debit What Comes In
(Cr). Credit what Goes Out
(Dr). Debit all Expenses , Losses
(Cr). Credit all Incomes & Gains
|||
Lenin Commenced Business With cash Rs.5000 Purchased Goods From Boy-Rs.2000 Salary Paid by Cheque Rs.1000
|||
Dr.Cash A/c (Real A/c) - Receiver
Cr.Lenin Capital A/c (Personal A/c) - Giver
Dr.Purchase Goods A/c (Real A/c - Comes into Company)
Cr.Boy A/c (Personal A/c - Giver)
Dr.Salary A/c (Expenses A/c )
Cr.Bank A/c (Personal A/c - Giver)
Dr.Cash A/c - 5000
Cr.Lenin Capital A/c 5000
Dr.Purchase Goods A/c 2000
Cr.Boy A/c 2000
Dr.Salary A/c 1000
Cr.Bank A/c 1000
|||
He Deposited into Bank A/c Rs.2000 Purchased Furniture Rs.1000 by Cash Received Income for fees Rs.1000 by Cash
Dr.Bank A/c - 2000
Cr.Cash A/c - 2000
Dr.Furniture A/c -1000
Cr.Cash A/c - 1000
Dr.Cash A/c - 1000
Cr.Fees Received A/c-1000
Bank A/c is Receiver So Debit the Amount
Cash A/c is Goes Out from Company So Credit the Amount
Furniture is Fixed Asset.it is comes into company So Debit
Cash A/c -Amount Goes out from company So Credit
Cash A/c - Amount Comes into Business So Debit
Fees is Income So Credit

Sunday, February 16, 2014

ACCOUNTING VOUCHERS - PART 1


BEST WAY TO LEARN TALLY ERP 9 - BASED ON GOLDEN KEYS OF TALLY ERP9 (DAY 1)

1) COMPANY CREATION

  1. Go Company Info Screen Press C or Press Down Arrow upto Create Company Press Enter

  2. Type the below details & Press Enter One By One other details pls leave blank for this exercise-----------

  3. Name : RamSaravana Soft Pvt Ltd
    Statutory Complaince For : India
    State : Tamilnadu
    Maintain : Accounts Only
    Financial Year From : 1-4-2013
    Book Beginning From :1-4-2013

    After Enter Books Beginning From Date ---- Press CTRL + A to Accept Yes

Note : CTRL + A To Accept Any Screen (or) To Save Entered Data

2) ACCOUNTS INFORMATION

  1. Go Accounts Info (Press A or Enter)> Ledgers > Alter > Select CASH > Press Enter one by One upto Opening Balance(01-Apr-2013) : 10000 Type Rs.10000/- Your Cash in Hand Amount(After Entered Opening Balance of your Cash in Hand Amount Press Enter Accept Yes or PRESS CTRL + A)

  2. After Saved Press Escape Key Again and Again to view GateWay Of Tally Screen

3) REPORTS AND CONFIGURATION

  1. In Gateway of Tally Screen > Press D or Select Display and Press Enter

  2. Press A or Select Accounts Books > Cash/Bank Books > You Can View Opening Balance Details

4) PRINTING & CONNECTIVITY

  1. in CASH/BANK SUMMMARY > Click PRINT or PRESS ALT + P >

  2. Print Yes or No Question arrived

  3. Print Escape to Set Configuration Settings

  4. in Right Side Pane You Can Cick You want to Select Printer or To Set Page Nos or To View Preview , Etc...

  5. After All Settings Completed You Can Print YES ........

  6. Finally to go Gateway of Tally > Press Escape again and again ........