Accounting Vouchers - Part 2

ACCOUNTING VOUCHERS - EASY WAY (PART 2)

INTRODUCTION:

• TRANSACTION TYPE 1) CASH TRANSACTIONS 2) NON CASH TRANSACTION
• CASH TRANSACTIONS is inflow and outflow of money (Ex: Payment to telephone charges,Wishdrawal from a bank etc..
• NON CASH TRANSACTIONS - Credit sales , Adjustment Entries,etc...
• ACCOUNTING VOUCHERS are...
1. CONTRA (F4) > to record transactions between cash & bank accounts only ( For Ex...Cash Deposited into Indian Bank,Cash Withdrawel from Bank Rs.1000,Inter-Bank Transactions etc...)
2. PAYMENT (F5) > outflow of money ( Payment for salary,telephone expenses,etc..
3. RECEIPT (F6) > inflow of money ( Received cash or cheque from buyers , Received Commission,etc...
4. JOURNAL (F7) > non cash transaction entry ( adjustment vouchers,depreciation...)

1.Contra Voucher

Particulars	Debit	Credit
Cr.Source of Amount Dr.Destination of Amount	Amount	Amount

Before Entry :
Give the Opening Balance in Cash Ac Rs.50000
Solution:
1.Gateway of Tally9 > Accounts Info > Ledger > Single : Alter > Select Cash > > Name : Cash Under : Cash-in-Hand > Opening Balance : Enter Amount Rs.50000 > Press CTRL + A to Accept

Example 1 :
Cash Deposited into Indian Bank Rs.12000
Solution 1 (Way 1):
1.Gateway of Tally9 > Accounts Info > Ledger > Single : Create > Name : Indian Bank Under : Bank Accounts > Press CTRL + A to Accept
2.Gateway of Tally9 > Accounting Vouchers > Press F4 or Click Contra Button
(Verify : Press F12 > Use Single Entry Mode for Rcpt/Ctra/Pymt > No , Use Cr/Dr Instead of To/By During Entry > Yes)>

Particulars	Debit	Credit
Cr.Cash A/c Dr.Indian Bank A/c	12000	12000

Solution 2 (Way 2)
1.Gateway of Tally9 > A/c Voucher > Press F4 > Cr.Cash A/c Dr.(Press ALT +C > Name : Indian Bank A/c Under : Bank A/c > Press CTRL + A) > Dr.Indian Bank A/c & Type Amount in Credit Column > Press CTRL +A to Accept.

Example 2 :
Cash Deposited into SBI Bank Rs.12000

Particulars	Debit	Credit
Cr.Cash A/c Dr.SBI A/c	12000	12000

Example 3 :
Cash Withdrawen from SBI Bank Rs.2000

Particulars	Debit	Credit
Cr.SBI A/c Dr.Cash A/c	2000	2000

Example 4 :
Cheque of Rs.500 issued from SBI A/c and deposited to Indian Bank.

Particulars	Debit	Credit
Cr.SBI A/c Dr.Indian Bank A/c	500	500

Example 5 :
Cash Deposited into SBI Bank Rs.2000 and Indian Bank A/c Rs.3000

Particulars	Debit	Credit
Cr.Cash A/c Dr.SBI A/c Dr.Indian Bank A/c	2000 3000	5000

Example 6 :
The Company withdrew Rs.6000 from the SBi bank for office use,of which Rs.2000 was advanced to the petty cashier.

Particulars	Debit	Credit
Cr.SBI A/c Dr.Cash A/c Dr.Petty Cash A/c	3000 2000	6000

Note : Petty cash A/c > Under : Cash-in-Hand.

2.Payment Voucher

Particulars	Debit	Credit
Dr.Expenses,Receiver Name Dr.Cash/Bank A/c	Amount	Amount

Example 1 :
Payment for Advertisement Expenses Rs.2000

Particulars	Debit	Credit
Dr.Advertisement Expenses A/c Cr.Cash A/c	2000	2000

Note :
i) Advertisement Expenses > Under : Indirect Expenses
ii) At the Time of Payment Voucher Entry : Please Check Follows
Press F12 >
1)Use Cr/Dr Instead of To/By During Entry : Yes.
2)Use Single Enty Mode for Pymt/Rcpt/Ctra : No
3)Use Payment As Contra :Yes
4)Skip Date Field in Create Mode (Faster Entry) : Yes
5)Warn on Nagetive Balance : Yes
6)Show Ledger Current Balance :Yes
For Example :
Cr.Cash A/c
   Cur Bal:5000 Dr.

Example 2 :
The Company Applied for Telephone Connection.A Security Deposit paid for Rs.2400.

Particulars	Debit	Credit
Dr.Security Deposits(TelePhone) Cr.Indian Bank A/c	2400	2400

Note :
i) Security Deposit(TelePhone) > Under : Security Deposit(Telephone)

Coming Soon ............

FLOW CHART OF ACCOUNTS FOR TALLY9

FLOW CHART OF ACCOUNTS

INTRODUCTION:

Type of Accounts
Personal A/c	Real A/c	Nominal A/c
|	|	|
Name or Bank Name	Goods & Fixed Assets	Expenses & Losses
|	|	|
Capital A/c,Bank A/c,Ravi A/c,Supplier A/c,Customer A/c Etc..	Cash A/c , Furniture A/c,Purchase A/c , Cash Sales A/c,Credit Sales A/c,Computer A/c,Machinery Purchase A/c , Etc....	Rent Paid ,Salary Paid , Wages A/c , Fees Received ,Depreciation A/c , Etc..
|	|	|
(Dr). Debit the Receiver (Cr.) Credit The Giver	(Dr). Debit What Comes In (Cr). Credit what Goes Out	(Dr). Debit all Expenses , Losses (Cr). Credit all Incomes & Gains
|	|	|
Lenin Commenced Business With cash Rs.5000	Purchased Goods From Boy-Rs.2000	Salary Paid by Cheque Rs.1000
|	|	|
Dr.Cash A/c (Real A/c) - Receiver Cr.Lenin Capital A/c (Personal A/c) - Giver	Dr.Purchase Goods A/c (Real A/c - Comes into Company) Cr.Boy A/c (Personal A/c - Giver)	Dr.Salary A/c (Expenses A/c ) Cr.Bank A/c (Personal A/c - Giver)
Dr.Cash A/c - 5000 Cr.Lenin Capital A/c 5000	Dr.Purchase Goods A/c 2000 Cr.Boy A/c 2000	Dr.Salary A/c 1000 Cr.Bank A/c 1000
|	|	|
He Deposited into Bank A/c Rs.2000	Purchased Furniture Rs.1000 by Cash	Received Income for fees Rs.1000 by Cash
Dr.Bank A/c - 2000 Cr.Cash A/c - 2000	Dr.Furniture A/c -1000 Cr.Cash A/c - 1000	Dr.Cash A/c - 1000 Cr.Fees Received A/c-1000
Bank A/c is Receiver So Debit the Amount Cash A/c is Goes Out from Company So Credit the Amount	Furniture is Fixed Asset.it is comes into company So Debit Cash A/c -Amount Goes out from company So Credit	Cash A/c - Amount Comes into Business So Debit Fees is Income So Credit

ACCOUNTING VOUCHERS - PART 1

BEST WAY TO LEARN TALLY ERP 9 - BASED ON GOLDEN KEYS OF TALLY ERP9 (DAY 1)

1) COMPANY CREATION

1. Go Company Info Screen Press C or Press Down Arrow upto Create Company Press Enter

2. Type the below details & Press Enter One By One other details pls leave blank for this exercise-----------
   

Name : RamSaravana Soft Pvt Ltd
Statutory Complaince For : India
State : Tamilnadu
Maintain : Accounts Only
Financial Year From : 1-4-2013
Book Beginning From :1-4-2013

After Enter Books Beginning From Date ---- Press CTRL + A to Accept Yes

Note : CTRL + A To Accept Any Screen (or) To Save Entered Data

2) ACCOUNTS INFORMATION

1. Go Accounts Info (Press A or Enter)> Ledgers > Alter > Select CASH > Press Enter one by One upto Opening Balance(01-Apr-2013) : 10000 Type Rs.10000/- Your Cash in Hand Amount(After Entered Opening Balance of your Cash in Hand Amount Press Enter Accept Yes or PRESS CTRL + A)

2. After Saved Press Escape Key Again and Again to view GateWay Of Tally Screen

3) REPORTS AND CONFIGURATION

1. In Gateway of Tally Screen > Press D or Select Display and Press Enter

2. Press A or Select Accounts Books > Cash/Bank Books > You Can View Opening Balance Details

4) PRINTING & CONNECTIVITY

1. in CASH/BANK SUMMMARY > Click PRINT or PRESS ALT + P >

2. Print Yes or No Question arrived

3. Print Escape to Set Configuration Settings

4. in Right Side Pane You Can Cick You want to Select Printer or To Set Page Nos or To View Preview , Etc...

5. After All Settings Completed You Can Print YES ........

6. Finally to go Gateway of Tally > Press Escape again and again ........